Terms and Conditions

Last updated: October 21, 2026. This English version is provided for your convenience. In the event of any discrepancy, the Spanish version prevails.

These terms and conditions contain the legal and technical rules for the provision of the notarization, apostille and other services supplied by Notary Public Center (DBA of Riveros International Business Corp), hereinafter «Notary Public Center». Notarizations are performed by a Florida Notary Public. The jurisdiction and scope applicable to these services shall be those of the State of Florida, and the applicable law shall likewise be that of the State of Florida.

Terms of use of the online notarization platform

The online notarization platform allows the following activities:

• It can be accessed from any device connected to the internet that meets the following requirements:
  • Browsers that allow access to the internet.
  • Mobile devices that allow access to the internet.
  • The minimum bandwidth required to browse, start and complete the necessary procedures.

• It allows the registration and/or enrollment of the user with personal data, accepting the processing of that data, in order to access notarization services through electronic means.

• It allows the authentication of the user of the notarization services by means of electronic signatures, in order to access those services through electronic means.

• It allows the identification of the user by providing the last 4 digits of the Social Security Number, by verification video call or by biometrics:
  • A user who has a Social Security Number must provide the following information: last 4 digits of the Social Security Number, date of birth in month/day/year format, type of identity document, full name, first surname and email address.
  • A user who does not have a Social Security Number must provide the following information: type of identity document, identity document number, date of issue of the identity document, full names, full surnames and email address. The user’s identity will be verified by a video call on the Zoom platform, of which an audio and video record will be kept.
  • A user who is identified through the biometric service must provide the following information: the user’s passport, full names, first surname and email address.

• The identification of the user may be validated through the verification of identity documents and a video call as follows:
  • Users with a Social Security Number: they must register the last 4 digits of the Social Security Number and their date of birth in month/day/year format, and satisfactorily answer the identification questions associated with their Social Security Number.
  • Users without a Social Security Number: a verification video call will be held on the Zoom platform, during which the user must provide their full names and surnames, the date of issue and the number of their identity document, show the identity document to the camera for at least 10 seconds and acknowledge the document they wish to sign.
  • Users verified by biometrics: an image of the passport is captured through the camera of the computer or laptop; the user must stand in front of the device’s camera and move their face so that the platform can perform the biometric verification.
• It allows the acceptance of terms and conditions as evidence of the contractual relationship for the provision of a notarization service through electronic means.

• Online notarization allows the electronic recording of the Florida Notary Public’s digital signature, together with the time and date of that signature, and does the same with the digital signature of the signer of the electronic document.

Service fees

The fees for the registration of digital signatures and electronic signature methods, as well as for the services of Notary Public Center, are those that Notary Public Center communicates to the user in the quote, before the service is provided.

Regulatory compliance

The online notarization service complies with the laws of the State of Florida and with the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents.

Guarantee of integrity of the electronic document

Online notarization integrates the Florida Notary Public’s signature in order to validate the digital signatures of the electronic documents for which users request any of the procedures permitted and provided by Notary Public Center. Those signatures are accompanied by a seal of authenticity generated automatically when the electronic signature is applied.

Scope of the services provided by Notary Public Center

• Notarization (acknowledgment of document signers)
  • Verification of the signer’s identity.
  • Acknowledgment of the signer’s signature.
  • In-person, mobile and online (RON) notarization.
  • Loan signing agent and I-9 verification.

• Mediation
  • Family, divorce and business mediation.

• Fingerprints and background checks
  • Live Scan fingerprinting and fingerprint cards.
  • Background check requests before the corresponding agencies.

• Document preparation
  • Preparation of documents with the information provided by the user.

• Vital records
  • Requests for vital and civil records.
  • Document translation.

• Marriage
  • Performance of the ceremony.

• Apostille of documents
  • Electronic apostille, provided it is accepted in the destination country.
  • Paper apostille.
  • Shipping of apostilled documents.

• Drafting and apostille of proof of life / survival certificates
  • Drafting of the document.
  • Identification of the signer.
  • Apostille of the document.
  • Shipping of the apostilled document.

Notary Public Center does not provide legal services. Document preparation is limited to preparing the document with the information provided by the user and does not constitute legal advice.

Restriction for illegal use of the services

Any illegal use of the services provided by Notary Public Center entails the suspension or revocation of the services supplied.

For this purpose, Notary Public Center may consult and/or verify public or private information in public or private media, or information it comes to know by any lawful means, in which the user or signer is cited, mentioned or linked to any illegal conduct.

In order to mitigate the reputational risks of Notary Public Center, the information that can be gathered will be sufficient to proceed with the suspension or revocation of the service.

Access to the online notarization platform

To access the electronic signature services supplied by Notary Public Center, the user must complete the following steps:

• Accept the terms and conditions.
• Provide the information required to perform the service.
• Accept and sign electronically as instructed by the Florida Notary Public.

Notary Public Center does not guarantee the electronic signing process when the user does not satisfactorily complete the process described and detailed here.

Electronic signature use agreement

By accepting these terms and conditions, the user agrees that in all documents signed electronically, the mechanisms or techniques of personal identification or electronic authentication, as the case may be, are presumed to meet the requirements of an electronic signature.

Proof of the digital signature in the notarization

For legal purposes, proof of the digital signature will be embedded in the document itself and may be verified through the transaction report contained in the platform, which makes it possible to determine whether the document was digitally signed.

Liability for false or fraudulent information

The user shall be liable to Notary Public Center and to relying third parties for the provision of false information, whether in the electronic documents or in the registration for the services provided by Notary Public Center, that causes or may cause economic, financial or reputational harm to the entities and unidentified persons described herein.

Release from liability for fraudulent or illegal acts

The user releases Notary Public Center from all liability for fraudulent, unlawful or illegal acts carried out using its services.

Any use of the services of Notary Public Center outside lawful uses, outside the provisions of these terms and conditions or of the comprehensive commercial agreement signed with Notary Public Center, shall be the sole responsibility of the user and therefore releases Notary Public Center from any summons by administrative or judicial authorities to answer in investigations, judicial proceedings or similar matters for the unlawful or unagreed uses that the user has made of those services.

Likewise, any unauthorized reference to the trademarks of Notary Public Center that may cause harm or increase reputational, economic, financial or similar risk shall be the sole responsibility of the user.

Authorized use of the trademarks, logos, slogans and seals of Notary Public Center

The user may refer to Notary Public Center within the limits of the law and under the following terms:

• To refer to Notary Public Center as the provider of notarization services and the other services described in these terms.
• To refer to Notary Public Center respectfully, without harming its honor and good name, on social media, before relying third parties or in any other form of public or private mention.

For the authorized use of other trademarks of Riveros International Business Corp, the user must obtain prior authorization, or otherwise incur legal liability for their unauthorized use. Notary Public Center reserves the right to take all legal actions it deems necessary and/or appropriate to restore its rights.

Confidentiality of user information

User information is confidential and will be processed in accordance with these terms and conditions and the Privacy Policy.

Confidentiality and know-how of Notary Public Center’s information

The information not available to the public is the property of Notary Public Center, as is the means through which users use the platform and its related services.

Accordingly, that information is not to be delivered to users or relying third parties, except for the information available to the public, which may be supplied by Notary Public Center or at the request of the user, a relying third party or any other person who requests it respectfully.

Before delivering the requested information, Notary Public Center may determine whether it is feasible to supply it and validate the purpose for which it is required.

Depending on its assessment, Notary Public Center may, at its sole discretion, supply the requested information or limit its delivery in whole or in part, and may define the uses that may be made of the information supplied.

Any total or partial reproduction must have the prior authorization of Notary Public Center, and its use must not harm the honor and good name of Notary Public Center or its trademarks, slogans, trade names, industrial property or know-how. Such reproduction must comply with the copyright rules applicable in the State of Florida and the international conventions or rules applicable to the matter.

Liability for each service

Notary Public Center will act in accordance with the information, the documentation and the service request submitted by the user.

The user is responsible for the content, clarity and scope of the documents provided and of the request made.

Refunds

All refund requests must be handled directly by Notary Public Center, in accordance with its Refund Policy.

Acceptance

By requesting or hiring any of the services of Notary Public Center, the user accepts these terms and conditions.